Terms & Conditions
RENTAL TERMS: “Premises” includes the studio, make up/dressing room, restroom facilities, storage areas, and kitchenette. “Building” includes all interior and exterior premises, which are part of the building known as 51 Union Street, in which the studio is located. “Renter” is the person or entity renting premises and/or equipment. “Company” is Union St. Studio and its owners, agents, subsidiaries, employees, affiliated independent contractors, management, or any other related personnel. By signing below the renter agrees to be bound by each provision of this Agreement governing the rental of Union Street Studio.
RENTAL HOURS: The facilities normal business hours are Monday-Friday from 8am-6pm. Rental is available 24 hours a day, 7 days a week. Rental outside of normal business hours requires a premium fee.
RENTAL PERIOD: Rental periods are pre-arranged at the time of booking. Rental time begins promptly at the designated starting time and ends promptly at the designated ending time. Time includes set up and breakdown. The Premises must be cleaned and vacated by the end of the rental period. Overtime will be calculated at the current overtime rate posted on the company website in increments of 15 minutes beyond the contracted end-time of the rental period when renter is either still using or cleaning up the studio space. No prior drop-off and/or pick-up after completion of shoot, of equipment, props, etc. unless negotiated at time of rental contract. Additional fees may apply. Early or extended hours must be worked out and paid for in advance before rental period begins. Company reserves the right to refuse reservations at its sole discretion.
RATES: Rental rates are set by the most current version of the Rental Rate Sheet in effect at the time of signing and posted on the company website. A refundable $100 cleaning/damage deposit is required for all bookings. Any outstanding balance owed to Union St. Studio must be paid before using the studio.
PAYMENTS & DEPOSITS: In order to confirm and hold a reservation, 50% of rental fees plus any applicable refundable damage deposits must be paid in full at the time of booking. The balance is due on or before the start of the booking. In the case of additional equipment rental added on the shoot day, the rental fee plus damage deposit must be paid by credit card or cash deposit at the time of rental.
CANCELLATIONS: Cancellations of confirmed bookings will result in the following charges:
72 hours or more prior to rental date: All payments refunded less 5% credit card processing fee if paid by credit card.
48-72 hours prior to start of rental period: Twenty Five percent (25%) of total rental fee.
24-48 hours prior to start of rental period: Fifty percent (50%) of total rental fee.
Under 24 hours prior to the start of the rental period: No Refund.
If cancellation is made more than 24 hours prior to the start of the rental period cancellation and processing fees may be waived by Company at their sole discretion if the session is rebooked within five working days and Company calendar can accommodate the new shoot date and time.
Company is not liable for acts out of its control that affect the shoot, such as building equipment failures, power outages, weather, acts of God or emergencies. If Company is not able to provide Renter access to the studio as agreed for reasons out of its control the full rental price will be refunded. It is Renter’s responsibility to carry liability and shoot insurances. The Company will ONLY be liable for the amount of rental fee if your shoot is delayed or canceled for any reason. All refunds will be made by check once the Renter’s payments and deposits have cleared Company’s account.
CLEANING & TRASH: A refundable $100 cleaning/damage deposit is required for all bookings. Renter agrees to leave Premises and all contents and fixtures in the same condition as they were when they arrived. Otherwise a minimum $50 cleaning fee of will be assessed. Company will dispose of trash collected in the supplied trashcans. Disposal of larger amounts of garbage must be discussed and agreed upon in advance and may require addition fees to be paid. All items brought to Premises by Renter are to be removed by Renter. Items left after 7 days will be assumed abandoned and may be discarded at the sole discretion of Company. Additional fees may be billed for this service.
The use of pyro-technics and open flames are strictly prohibited in Premises or Building.
No smoking whatsoever is allowed in Premises or Building or within 20 feet of any entrance.
No alcoholic beverages or non-prescription or illegal drugs.
Music/voices are to be kept at reasonable levels in respect to the other businesses operating in the building.
No one will be admitted who is drunk or under the influence of illegal substances.
No pets or animals allowed without prior consent of Company.
No basic equipment, photography equipment, or other equipment or furniture owned by the Company may be removed from Premises.
No alterations may be made to Premises and/or equipment without the written consent of Company.
Renter may not sub-lease or assign rental periods.
Renter may not modify or alter or tamper with Company’s equipment or furniture in any way; nor use the equipment or furniture in a manner not recommended by the manufacturer; nor allow the equipment to be used by any untrained or unauthorized personnel.
WAIVER OF LIABILITY: Use of Premises and equipment is at Renter’s risk. Renter hereby agrees that Company and its owners, agents, representatives, associates, officers, employees, guests and tenants will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to Renter, his or her party, or possessions while on Premises. The Renter holds harmless and indemnifies the Company and its owners, agents, representatives, associates, officers, employees, guests and tenants against any suit, claim, loss, accident, judgment, fine, injury or damages, including reasonable attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental. Renter agrees to release Company, its owners, agents, subsidiaries, employees, affiliated independent contractors, management, or any other related personnel of any and all liability for any injuries whether physical or mental, while in participation of, working and/or shooting in the studios, or any other activity in conjunction with this space, or situations that Renter encounter while renting the studio space, including liabilities or injuries due to negligence.
CONDUCT: This is a professional building and we maintain a professional environment. Renter shall be solely responsible for the conduct and welfare of all persons accompanying Renter while on Premises and in Building. Renter agrees that a Company representative may, at Company’s sole discretion, be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal or negligent practices or activities, the representative reserves the right to stop the shoot and may require Renter and Renter’s party to leave immediately. The authorities will be alerted to any illegal activities witnessed by the Company representative. In such case no refund will be given for unused time. However, Company and its representatives assume no responsibility to act in such cases.
AGE OF MODELS: Renter is solely responsible for verifying that all photographic subjects are of legal age or accompanied by a parent or legal guardian. Company has no responsibility to determine or verify the age of participants in Renter’s activities but reserves the right to demand proof of Parental consent if models or photographic subjects are under the age of 18 and to end those activities if Company becomes aware that legal age violations are occurring. Company is not liable in the case of an invalid ID or any other form of age verification.
INSURANCE: Businesses, corporations, production companies and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming Company as additionally insured on the dates of the rental. If so required, Renter’s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be Commercial General Liability with a minimum of $1,000,000 per occurrence & annual aggregate.
EQUIPMENT: Company agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s suitability to Renter’s purposes. Renter shall notify the Company representative immediately of any malfunction, damage or other issues with the equipment. There is no studio phone service provided. Renter is advised to bring a cell phone. Wi-Fi Internet service is available during the rental period. Code for access will be provided on premises.
DAMAGE: Renter shall be solely responsible for any damage to Premises or Company’s property or equipment that occurs during the time Renter or his party occupies Premises. Damage deposits will be held until repairs can be made. If the damage exceeds the amount of the damage deposit, Renter agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the Premises including but not limited to spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces.
SEVERABILITY: If any provision of this Rental Agreement is held to be illegal, invalid, or unenforceable, that provision shall be fully severable, and this Agreement shall be construed and enforced as if the illegal, invalid, or unenforceable provision were never a part of the Agreement; the remaining provisions shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provision or by its severance.
ARBITRATION and MISCELLANY: If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. This arbitration will take place in Worcester County, MA. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator's award, or fails to comply with the arbitrator's award, the other party is entitled to costs of suit, including a reasonable attorney's fee for having to compel arbitration or defend or enforce the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $100.
Renter shall comply in all respects with all federal, state, county, city, or other local laws, regulations and ordinances and all rules and regulations of any governmental authority, in connection with this Agreement. This Agreement incorporates the entire understanding and
Agreement between Company and Renter. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Massachusetts shall govern this Agreement. You agree to the terms above and agree to make your representatives responsible for these terms. The following signatures constitute a legal and binding Agreement between Renter and Company.
Company Name & Address:
Union St Studio Representative Name:
Union St Studio Representative Signature:
Union St Studio, 51 Union St, Worcester, MA 01608